Digital Evidence Custodian, Sr. Job – Clear Creek County Sheriff’s Office

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MAIN DUTIES OF THE JOB:

  • Adhere to all county and departmental policies, procedures, and laws and regulations as they relate to the management of the assigned area.
  • Maintains the integrity of all assets and evidence. Keep it safe from loss, theft and/or contamination and ensure it can be located quickly.
  • Maintains “chain of custody” by recording all actions associated with ownership and evidence.
  • Ensures the disclosure and/or disposal of evidence and assets in a legal and timely manner, including but not limited to the disposal of narcotics, explosives, hazardous materials and weapons.
  • Responsible for arranging and documenting the temporary release and return of property and evidence for court, crime lab analysis and/or investigative use. Including the personal transfer of property and evidence to various agencies such as CBI.
  • Acts as a liaison between the Sheriff’s Office and other agencies, including other law enforcement agencies, courts, and attorneys, as needed in the legal process, including testifying in court cases regarding the “chain of custody”.
  • Ensures that all body-worn camera recording footage is properly cataloged and can be easily accessed and cross-referenced with case files. Maintain security protocol and records management confidentiality.
  • Reviews recordings to ensure that sensitive images of victims and innocent bystanders are appropriately altered to protect their privacy and security in accordance with CRS.
  • Process subpoenas and requests from the District Attorney’s Office for police department records and all public record requests, including video/audio recordings, or other criminal justice records, as required, within the time specified to meet the court deadline.
  • Complete the expungement process in accordance with court orders expunging Body Worn Camera’s criminal justice records.
  • Provides discovery to the courts and the District Attorney’s Office in digital and other media. The discovery will consist of electronic discovery and documents, including the referee’s on-board video, digital photos uploaded from digital cameras carried by deputies, detectives and crime scene investigators, the telephone audio and radios from dispatch service calls, and any other digital data stored at the sheriff’s office needed for discovery.
  • Evaluates the required time of the requested discovery and determines the priority of completion.
  • Communicates with Records Clerks, District Attorney’s Office Discovery Clerks and DAs, Court Clerks, and others within the Sheriff’s Office to complete the discovery process.
  • As IT systems evolve and/or change, the discovery process and the specialist must be very flexible to adapt to these changes.
  • Competence to investigate and locate digital evidence inside a complex computer storage system. The ability to solve problems that are not easily recognizable.
  • Executes daily discovery requests and properly escalates discovery to the District Attorney’s office and/or the courts as required.
  • Understands the case report discovery process for misdemeanors and felonies and can assist clerks with the paper discovery process if needed.
  • Operate a computer system to capture, retrieve, review and redact videos; check the accuracy of the data entered and make corrections; use word processing, database, video/audio applications and/or other programs.
  • Contacts: This position has daily contact with other employees, supervisors and managers. May have occasional contact with outside companies/suppliers.
  • Independent judgment: the work is carried out independently. Must be able to use individual judgment and problem solving skills to achieve goals and achieve desired results.
  • Prepares reports and correspondence as required.
  • Performs other assigned duties.

MINIMUM JOB REQUIREMENTS:

EDUCATION:

High school diploma or equivalent and two (2) years of law enforcement experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Language Skills: Ability to establish and maintain effective working relationships. Ability to communicate orally and in writing, both at the technical level and at the system user level.
  • Computer Skills: Must have basic user-level skills with Windows PC operating systems.
  • Reasoning Ability: Ability to use common sense understanding to carry out instructions.
  • Other Skills and Abilities: Considerable knowledge of software applications and hardware used for automated processes. Knowledge of the following is required: Windows operating systems, various office applications including e-mail, spreadsheets, word processing, presentation programs and MS Office. Some knowledge of training practices and principles. Proficiency in the use of a variety of data processing and office equipment. Ability to organize and prioritize numerous tasks. Knowledge of basic computers. Ability to work with little or no supervision. Must have strong time management skills. Ability to work beyond scheduled hours if required in a crisis. Ability to work non-traditional days and hours as required.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Must be able to perform the following physical activities: standing, walking, sitting, lifting, carrying, pushing and pulling. Must be physically able to lift up to 40 lbs. Must be able to reach overhead and bend to retrieve objects and documents from various locations. Must be able to climb ladders and/or stepladders. Hearing a voice conversation is essential for safe and efficient work. Clear vision at 20 inches or less and up to 20 feet or more.

Work is generally performed in a typical office environment. Some local travel is required. Ability to work beyond scheduled hours under critical deadline is required. A Sheriff’s Office background check and fingerprint check are required.

POSSIBLE HEALTH HAZARDS SPECIFIC TO THIS JOB:

This position has been determined to be an EXTREME risk of exposure to “biohazards” associated with the blood-borne pathogens HIV (AIDS), HAV virus (hepatitis A), HBV virus (hepatitis B) and airborne transmissions of tuberculosis ( tuberculosis). Members are advised that exposure to a “biohazard” can result in serious illness or death. Members are required by departmental policy to use protective equipment and clothing. Inoculation may be necessary to prevent or treat “biohazard” exposures. The county provides inoculation for HAV, HBV, varicella (TB test), Tdap (tetanus, diphtheria and pertussis), meningococcal, MMR (measles, mumps and rubella) and influenza. Some vaccines are only required once in a lifetime and you may need to show documentation of the vaccine. Employees who refuse to be vaccinated will be required to sign a notice of refusal

NECESSARY SPECIAL REQUIREMENTS:

  • Must pass background check and have a clean criminal record.
  • Conviction record: have no felony convictions.
  • Must have a working phone – can be cell phone or home phone.
  • Must have a valid Colorado driver’s license
  • Legal authorization required to work
  • U.S. citizenship or legal authorization to work in the United States

SURVEILLANCE :

Has no direct supervisory authority over other positions.

The statements above are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides employment-related reasonable accommodations for people with disabilities.

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